Sample TOR for Internship
SEKONG CENTER
Ground Floor, xxx BXXay,
VauXXll, XXXX
STATEMENT OF TERMS AND
CONDITIONS OF EMPLOYMENT/ INTERNSHIP
Staff in international posts based in Cambodia
CONTRACT FOR STAFF BASED OUTSIDE THEIR USUAL COUNTRY OF
DOMICILE
This statement sets out the restrictive terms and
conditions of your Internship with the SKC (SKC) Cambodia Programme. SKC has a number of additional
non-contractual arrangements for staff, which are set out in the attached
Information Notes and Grievance and Disciplinary Procedures.
To: April May H. Sumaylo
13 Lanao St.
Bago Bantay,
Quezon City
Philippines
1 Duration of appointment
Your Internship will begin on 01.04.11
and will terminate on 31.03.12.and may be extended by mutual agreement.
2 Job title and location
You
are employed as Programme Communications Officer based in Ratanakiri, reporting
to the Programme Manager. You may be
required to carry out duties not encompassed by the Job Description, see Information Notes Section 2.1.
3 Usual Country of Domicile
Your
Usual Country of Domicile is the Philippines.
4 Pay/allowances See Information Notes section 3
4.1 You
will receive a monthly payment of $950 per month - this will include a monthly
in-country living allowance ($250), a month accommodation allowance ($200) and
a monthly Stipend ($500). The money will be provided to you in one payment and
you can decide on how to divide the money but receipts must be signed/ provided
to record the expenditure as per donor/ SKC financial regulations.
4.2 You
are responsible for the payment of any taxes for which you are liable in your
Usual Country of Domicile or country of work.
4.3 You hereby authorise us to deduct from your
remuneration any sums due to us, including any overpayments, loans or advances.
5 Accompanying
dependants
If you have a partner
or dependant children who are to live with you for at least 3 months, your
dependants will have the same entitlement as yourself for flights, baggage
allowance and insurance cover. This
applies to partner and up to 3 dependant children. See
Information Notes Section 4.5.
6 Pension
No pension payment will be made for this
Internship,
7 Travel See Section 4 of the Information Notes.
7.1 SKC
will pay travel costs and reimburse reasonable expenses for travel in
connection with SKC business, including travel to and from the country of
service at the beginning and end of contract.
Transport will be at the most economical rate.
7.2 Baggage
costs will be met as detailed in the Information
Notes, Section 4.2.
7.3 All
international journeys and routes must be authorised in advance by your
manager.
8 Medical examination/immunisation See
Information Notes Section 5.2.
8.1 Your Internship overseas is offered
subject to a satisfactory health check and report by a qualified medical
practitioner to establish your fitness to work in the designated location. You must also be medically examined at the
end of service.
8.2 SKC will cover the costs of necessary
immunisations and tests required in the work location.
9 Insurance See Information Notes Section 5.1.
During
the period of your Internship, SKC will provide insurance cover for medical
expenses, including medical evacuation, incurred whilst outside your Usual
Country of Domicile, for loss or damage to personal effects and certain related
matters. In the event of the need to submit a claim and/or there is a medical
emergency involving a member of SKC’s staff covered by the insurance, you must
follow the procedure set out in “What to do in a Medical Emergency”. It is your personal responsibility to obtain
supporting documents required by our insurers’ e.g. medical reports, police
reports, receipts etc.
10 Sickness/Accident
10.1 In
the event of sickness, or accident not due to personal negligence you will be
entitled to sick leave on full salary for up to 6 weeks within any contract
period of one year, or pro rata for contracts of shorter duration.
10.2 Payment
during sickness is conditional upon SKC London office being notified as soon as
possible. See section 5.3 of the Information Notes.
11 Hours of Work
Working
hours will be set by your manager and will be in accordance with working
practice in the work location.
12 Holidays/Accrued Holiday Pay
12.1 You
will be entitled to time off on the customary holidays of the country where you
are based up to a maximum of 12 days and you will be informed of these
holidays.
12.2 In
addition you will accrue annual leave entitlement at the rate of 2.5 days per
calendar month (6 weeks in a full year).
12.3 Leave
should, where possible, be taken within the year and can only be carried
forward for up to 3 months. See
Information Notes Section 6.1.
12.4 Normally no payment is made in lieu of leave not
taken. However, when you leave SKC, the
organisation may require you to take any outstanding holiday during your notice
period or alternatively make a payment for untaken holidays. Also, if you move to a post in a different
country and it is not appropriate to carry your leave forward, SKC may ask you
to take outstanding leave or will make a payment may in lieu.
12.5 On termination of your Internship deductions from salary will
be made for any holiday taken in excess of entitlement.
13 Time Off In Lieu (TOIL)
13.1 For every full day worked over and above normal working hours, you
are entitled to a day off in lieu. See Information Notes Section 6.4
13.2 No
compensation payment will be made for lieu days not taken.
14 Home leave flights See Information Notes Section 6.2
14.1 If your contract is for 15 months or more,
you are entitled to a return flight to your Usual Country of Domicile (or
equivalent fare to another country) on completion of every 12 months’ service,
provided that the contract has at least a further 3 months to run. Travel costs are met by SKC by prior agreement
with your manager.
14.2 If the contract period
is for at least six months but less than 15 months, home leave may be taken but
at your own expense, subject to authorisation by your manager.
15 Probationary period
Confirmation of your
Internship with SKC is subject to satisfactory completion of a three months
probationary period. Your work and
performance will be assessed and reviewed during this time and at the end of
the probationary period. SKC reserves
the right to extend your probationary period if it deems it necessary. Your probationary period will in any event
continue until its successful completion is confirmed to you in writing.
See
Information Notes Section 2.2.
16 Conduct See codes of practice, including code of conduct in Information Notes Section 8.
These are guidelines which you are expected to follow
as an employee of SKC.
17 Grievance and Disciplinary Procedures
Please
see the Grievance and Disciplinary procedures in Information Notes Section 7.
18 Termination
of contract and notice period
18.1 This contract can be
terminated by either yourself or SKC giving notice in writing of the intention
to terminate. Two weeks notice on either
side is required during the probationary period and one month thereafter.
18.2 SKC
may terminate Internship without notice or pay in lieu of notice in cases of
gross misconduct, non-exhaustive examples of which are given in Information
Notes, Section 7.
19 Return
of Equipment
On termination of your Internship for
whatever reason or at any time during your Internship on request from us, you
must return to us all of our property that may be in your possession or under
your control, including all documents or other confidential information
relating to the organisation and any copies thereof.
20 Confidential
Information
During your
Internship and thereafter (whatever the reason and circumstances of any
termination), you agree not to use for your own or another’s benefit or
disclose any of our confidential information other than
(a) in the proper performance of your duties for
us or
(b) where you are required by law or properly
authorised by the Director to disclose such information or
(c) (after termination) where such information is
in the public domain.
21 Data
Protection
We will hold
details pertinent to your Internship on file as part of your personnel records,
which may include sensitive information.
This information may be processed for administrative or legal purposes
or as required by your continuing Internship with us.
22 Trade union membership
Staff
members are entitled to belong to any trade union of their choice or may choose
not to belong to any registered union or unregistered body of workers. SKC does not recognise any Trade Union and no
collective agreements affect your employment.
23 Work Environment
SKC is
committed to the principles of equal opportunities. You must not and must not allow any fellow
employees to engage in any sexual, racial or other harassment or discrimination
in the course of your or their employment.
24 Maternity and Paternity Benefits
Conditions
for maternity leave are set out in Information Notes Sections 6.8 and 6.9.
25 Retirement
The
compulsory retirement age is 65. Voluntary retirement can be taken from the age
of 60.
26 Changes
to terms and conditions
SKC
reserves the right to amend or revise the terms above in accordance with
changes in the law, changes in policy or in codes of practice. Any alteration in policy or codes of practice
will be notified one month prior to the change being implemented.
I have read and fully understand the terms
and conditions of my Internship set out in this statement and the Information
Notes and I accept the appointment on these terms.
Signed....................................................................
Date................................
(Postholder)
Signed....................................................................
Date................................
(for SKC)
Sample TOR for Internship
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October 06, 2017
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